Keep each group’s stay distinct
Set the retreat dates, room structure and package inclusions. Separate room or bed capacity from programme choices, and keep the booking arrangement clear for the organiser and guests.
Solutions / Retreat centresThe world you work inManage hosted retreats.
Manage hosted retreats.
Prepare rooms, meals and arrivals.
Keep venue stays, visiting hosts, room allocations and participant information connected. Give each retreat organiser a clear view of their group and your team a useful preparation plan.
The booking is the beginning
A venue hosting its own and visiting programmes.
Your centre may host a visiting facilitator’s retreat one week and sell places on its own programme the next. The booking needs to reflect who pays, what accommodation is reserved and which rooms or beds the group uses. Each hosted retreat keeps its own dates, guests and responsibilities.
What needs to work together
The facilitator’s participant questionnaire and the kitchen’s dietary list serve different purposes. The venue needs the practical details for delivery without taking over every part of the facilitator’s programme.
Explore the connected platformAn example in practice
Willow House · visiting retreat · 8–12 October
A visiting host reserves four nights for a twelve-person retreat. The venue manages accommodation and arrival preparation; the facilitator receives the programme and relevant participant information.
- 01 / Agree
A four-night group stay
8–12 October · 12 participants · Room allocation + venue inclusions
- 02 / Pay
€6,000 venue booking
€1,500 deposit received · €4,500 due 30 days before arrival
- 03 / Prepare
Venue and programme details
Dietary needs + arrivals + rooming · Relevant intake for the facilitator
- 04 / Deliver
Two coordinated briefings
Venue: rooms + meal counts · Visiting host: programme + group
How it works
From the booking to a team ready to deliver.
Collect the details the venue needs
Gather room preferences, dietary requirements, travel information and practical requirements. Keep programme-specific personal information with the appropriate facilitator.
Brief the venue and the organiser
Share rooming lists, meal requirements, arrivals and the daily schedule. Give visiting hosts a dedicated page with the relevant itinerary, contacts and guest details.
For the people delivering it
The details each role needs.
Venue preparation
Room allocation · dietary counts · arrivals · accessibility requests
Organiser view
Group status · itinerary · participant tasks · responsibilities
Guest guide
Address · room information · packing · schedule and contacts
Routine follow-through
Let the next step follow the booking.
Configure messages around confirmation, payment due dates and arrival. Your team can focus on the guests and tasks that still need attention.
When confirmed
Share the stay summary and agreed preparation steps.
Before the stay
Request missing arrivals and participant details.
For arrival
Send venue directions, check-in instructions and the programme link.
What the guest sees
A booking and preparation journey they can follow.
Guests receive the right venue instructions and programme itinerary, with clear preparation and payment steps for their booking arrangement.
What the operator sees
The booking and the work still to do.
The centre can prepare rooms, meals and arrivals for each group. Visiting facilitators see the trip they are hosting without needing the entire venue’s records.
Practical questions
A few details before you start.
Can we work with external retreat hosts?
Yes. Connect the host to the departure and give them the relevant itinerary and participant information.
Can programmes share the same accommodation?
Configure rooms and capacity around your booking model, with dates and allocations checked against the stay.
Can we host outside facilitators as well as our own retreats?
Yes. Set up each departure with its booking arrangement, accommodation and responsible people. Share the relevant group and itinerary view with the visiting host.
Can Marnie connect to our existing website?
Yes. Use a branded booking link, an embedded journey or an agreed custom integration. We map your booking model, configure the trips, payments, forms and messages, and help connect your website during free setup.
Show us how
your business works.
We’ll show you how Marnie brings your bookings,
guests and team together.