Agree the group experience
Set dates, capacity, accommodation, activities and inclusions for the group. Keep the main contact and payment arrangement clear.
Solutions / Private groupsHow you operateBook the private group.
Book the private group.
Prepare every participant.
Manage a group trip or venue buyout with one clear booking arrangement and individual guest records. Keep the organiser, payments, rooming and shared itinerary connected.
BookingsPrivate Coastal Retreat
| Lead guest | Booking | Payment |
|---|---|---|
| SBSofia Bennett12 guests · 16–20 October | Confirmed | Deposit paid€1,800 received |
The booking is the beginning
One organiser, with a whole group travelling.
A private retreat, team trip or group tour starts with agreed dates, capacity, rooms and inclusions. The organiser may pay on behalf of everyone, but dietary needs, travel plans and required documents still belong to individual participants.
What needs to work together
A lead contact can confirm the trip without knowing every person’s details. Your operation needs a way to prepare each participant while keeping the group booking, payer and itinerary together.
Explore the connected platformAn example in practice
Private Coastal Retreat · 16–20 October
A group organiser books a four-night retreat for twelve people. The payment arrangement stays with the group booking; each participant supplies the practical information for their room, meals and arrival.
- 01 / Agree
A private group experience
16–20 October · 12 people · Rooms + activities + inclusions
- 02 / Reserve
A clear payer arrangement
Lead organiser + group total · Deposit and balance dates agreed
- 03 / Prepare
Twelve individual records
Rooming + dietary requirements · Waivers + arrival details
- 04 / Deliver
One coordinated group plan
Host: rooming + arrivals · Organiser and guests: shared itinerary
How it works
From the booking to a team ready to deliver.
Prepare each participant
The person booking is not always every person travelling. Collect the participant information, dietary needs, travel details and documents needed for the experience.
Share a practical group plan
Give the organiser a clear trip overview and the guests their useful itinerary and preparation steps. Hosts receive room assignments, arrivals and the relevant group details.
For the people delivering it
The details each role needs.
Organiser record
Lead contact · group dates · payment responsibility
Participants
Individual details · rooms · dietary needs · documents
Delivery
Shared itinerary · host briefing · transfers · guest resources
Routine follow-through
Let the next step follow the booking.
Configure messages around confirmation, payment due dates and arrival. Your team can focus on the guests and tasks that still need attention.
When confirmed
Send the organiser the booking and payment summary.
During preparation
Request the individual information and documents the trip requires.
Before the trip
Share the programme, joining information and useful contacts.
What the guest sees
A booking and preparation journey they can follow.
The organiser can keep the trip together, while participants get a clear way to prepare and see the experience they are joining.
What the operator sees
The booking and the work still to do.
Your team works from one booking context with individual guest records, a useful rooming list and an itinerary for the group.
Practical questions
A few details before you start.
Can one person pay for everyone?
Configure the payer arrangement around the group booking while maintaining individual participant details.
Can we change participants before arrival?
Keep participant records and the booking together so substitutions and preparation can be reviewed with the current group.
Can the organiser pay while participants complete their own preparation?
Keep the payer arrangement with the group booking and maintain individual participant records for the preparation your experience needs. We configure the handoff during setup.
Can Marnie connect to our existing website?
Yes. Use a branded booking link, an embedded journey or an agreed custom integration. We map your booking model, configure the trips, payments, forms and messages, and help connect your website during free setup.
Show us how
your business works.
We’ll show you how Marnie brings your bookings,
guests and team together.