Create the date and the places
Set the start and end date, location, capacity, room options and package inclusions. Reuse the experience structure when you add the next departure to your season.
Solutions / Fixed-date departuresHow you operateSell a date.
Sell a date.
Run the whole departure.
Manage scheduled camps, retreats and tours with separate capacity, guest lists, payment dates and hosts for every departure. Reuse the trip structure across the season.
ScheduleJune · Week
Airport transferLisbon airport
Welcome briefingCoastal House
Surf coachingSouth beach
The booking is the beginning
The same experience, repeated on different dates.
A guest chooses a specific departure with a defined start, end and number of places. The trip description and preparation may be shared, but every date has its own accommodation, participants, hosts and payment deadlines. Marnie keeps that distinction clear.
What needs to work together
A full June departure and a half-filled July departure need different action. A season overview should lead directly to the relevant guest list, outstanding balances and preparation for each date.
Explore the connected platformAn example in practice
Portugal Surf Week · summer departures
The business sells the same surf week on 14, 21 and 28 June. Each date carries its own rooms and capacity; the booking and reminder sequence follows the departure the guest selected.
- 01 / Schedule
Three separate departures
14, 21 and 28 June · Own capacity + assigned hosts
- 02 / Book
A place on 21 June
Room + package + selected extras · Deposit and balance for that date
- 03 / Prepare
Follow the departure clock
Forms + waivers + arrival details · Reminders before 21 June
- 04 / Run
The 21 June operating view
Guest list + rooming + payments · Itinerary + host handover
How it works
From the booking to a team ready to deliver.
Keep booking choices attached
Each reservation connects the party, stay, extras and payment schedule to that date. Review applications or waitlist requests alongside the actual available space.
Prepare the group as departure approaches
Check guest information, documents and balances, then share the itinerary and host briefing. Timing for reminders and joining instructions follows the departure.
For the people delivering it
The details each role needs.
Before selling
Dates · location · room and bed capacity · inclusions
Before arrival
Payments · forms · waivers · travel details
For the team
Guest list · rooming · itinerary · responsibilities
Routine follow-through
Let the next step follow the booking.
Configure messages around confirmation, payment due dates and arrival. Your team can focus on the guests and tasks that still need attention.
When booked
Confirm the selected date and send the guest preparation link.
As departure approaches
Schedule preparation and joining messages relative to that date.
At payment deadlines
Follow the booking’s deposit and balance schedule.
What the guest sees
A booking and preparation journey they can follow.
Guests book a specific experience on a specific date and receive the preparation and itinerary for that group.
What the operator sees
The booking and the work still to do.
Your team can move from the season overview into one departure’s guests, capacity, payment status and remaining tasks.
Practical questions
A few details before you start.
Can we repeat the same experience across dates?
Yes. Each departure retains its own inventory, bookings, preparation and assigned team.
Can reminders follow each departure date?
Yes. Use days before arrival and the booking’s payment due dates to organise the communication sequence.
Does a change to one departure change every other date?
Each departure has its own booking and operational records. Reuse the experience structure while keeping the date, guests, inventory and team assignments specific.
Can Marnie connect to our existing website?
Yes. Use a branded booking link, an embedded journey or an agreed custom integration. We map your booking model, configure the trips, payments, forms and messages, and help connect your website during free setup.
Show us how
your business works.
We’ll show you how Marnie brings your bookings,
guests and team together.