Keep the organiser and participants connected
Manage the group booking with a lead contact, then maintain individual participant records. Present dates, accommodation, activities and equipment inclusions clearly.
Solutions / Outdoor educationThe world you work inBook the programme.
Book the programme.
Prepare participants and instructors.
Connect group bookings, individual participant information, permissions, equipment and travel plans. Give programme leads and instructors a clear schedule and the relevant preparation details.
The booking is the beginning
An organised group with individual preparation.
A school, college or group organiser books a dated residential or field programme. The lead contact may handle the booking and payments, while participant information and permissions need an appropriate responsible adult or organiser. Keep both the group context and the individual records.
What needs to work together
Knowing the group has paid does not mean every participant’s information is complete. Instructors need the current group list, equipment and relevant requirements before taking the programme into the field.
Explore the connected platformAn example in practice
Coastal Field Programme · 4–6 May
A group organiser books a three-day residential programme for eighteen participants. Preparation tracks each participant while the lead contact manages the group arrangement and itinerary.
- 01 / Book
A three-day field programme
4–6 May · 18 participants · Accommodation + activities included
- 02 / Pay
An agreed group schedule
Deposit and balance on the booking · Lead organiser as payment contact
- 03 / Prepare
Every participant accounted for
Required permissions + information · Equipment + travel + contacts
- 04 / Deliver
A practical instructor briefing
Daily programme + participant groups · Relevant requirements + logistics
How it works
From the booking to a team ready to deliver.
Collect the required preparation
Use the programme’s information and document requirements, with the appropriate responsible adult or organiser involved where needed. Track missing details before the group travels.
Prepare instructors and hosts
Share the daily programme, group lists, relevant requirements, emergency contacts and logistics with the authorised team. Keep guest-facing information distinct from operational notes.
For the people delivering it
The details each role needs.
Programme setup
Group size · dates · accommodation · activities and equipment
Preparation
Participant records · required permissions · travel details
Team briefing
Daily schedule · group assignments · contacts · meeting points
Routine follow-through
Let the next step follow the booking.
Configure messages around confirmation, payment due dates and arrival. Your team can focus on the guests and tasks that still need attention.
After confirmation
Send the organiser the booking details and preparation route.
Before the programme
Follow up on outstanding participant information and documents.
Before travel
Share the kit list, meeting point and daily programme.
What the guest sees
A booking and preparation journey they can follow.
The organiser has a clear view of the programme and preparation steps, while participants receive the useful travel and experience information appropriate to the group.
What the operator sees
The booking and the work still to do.
Instructors and hosts receive the details they need for their responsibilities. The operator can review missing preparation and confirm the handover before departure.
Practical questions
A few details before you start.
Can we keep a group organiser as the main contact?
Yes. Maintain a lead organiser while keeping individual participant details for the programme.
Can the team access emergency information?
Share relevant information with authorised people according to their responsibilities, rather than placing it in a public guest itinerary.
How do you handle information needed for younger participants?
Configure the programme’s questions and documents around the appropriate responsible adult or organiser. Share relevant information only with authorised people who need it for the programme.
Can Marnie connect to our existing website?
Yes. Use a branded booking link, an embedded journey or an agreed custom integration. We map your booking model, configure the trips, payments, forms and messages, and help connect your website during free setup.
Show us how
your business works.
We’ll show you how Marnie brings your bookings,
guests and team together.